Step 1: Cashbook 

• Click on the Cashbook toolbar icon in the top left corner of the screen
  

Step 2: Add, Edit or Delete

• This function provides the facility to easily Add, Edit or Delete bank account transaction in Cashbook
  
• Upon selection of this option, the system will display a list of transactions already entered into the main bank account.
  

• Two drop-down boxes at the top of the window allow you to: 
  
  • Select a different bank account (or <All Bank> accounts) and;
    
  • Change the sort order of the list of transactions to: Entry, Order, Date, Description, Reference or Amount.
    
  • Click on the Add button
    

Step 3: Add Transactions

• Type: Click on the Payment, Receipt (deposit), Transfer To or Cash Journal radio dial to select
  
• Date: Transaction date in the format DD/MM/YYY or select from the pop-up calendar
  
• Reference:
  
  • ATM - ATM withdrawal
    
  • BPAY
    
  • C/CARD - credit card
    
  • D/CREDIT - money automatically deposited into your account
    
  • D/DEBIT - money withdrawn automatically from your account on a regular basis. e.g. rent
    
  • DEPOSIT - cash or cheques deposited into your account at the bank
    
  • EFT - electronic funds transfer-transfer of money from one bank account to another
    
  • FEE - e.g. Bank Fees
    
  • cheque numbers e.g. 000105
    
• Paid To:
  
  • Enter the name of the Supplier or Customer name or select from the drop-down list
    
  • To activate SmartFind dynamic searching on the list, just start typing the name of the required item - the systems will refine the search as more key strokes are entered. When the required item is visible, simply press Enter key to move to the next field
    
  • If the Supplier or Customer is a new one, you can add them to the Supplier Customer list on the fly
    
    • Click Yes to Confirm message: 'Description not on file. Add it?'
      
    • Click on either Supplier (Payments), Customer (Receipts) or Both radio dial to select
      
    • Click on Payment or Receipt radio dial to select Default Transaction Type
      
    • Name (Should already be entered. Amend if not correct.) e.g. Telstra Corporation Pty Ltd
      
    • ABN
      
    • Select Defaults for transactions using this name: (optional)
      
    • Click on the radio dial to select either:
      
      • Single dissection line - transaction is allocated to one account code
        
      • Multiple dissection lines - transaction is split between account codes
        
      • Item code
        
    • Reference (default) e.g. BPAY
      
    • Account e.g. 169 Telephone
      
    • Enterprise (if applicable)
      
    • Amount
      
    • Dissection Note
      
    • Click on the Contact Details, Address, EFT Details, Schedule, Invoicing tabs and fill in any applicable information.
      
      • Contact Details - enter contact name, phone numbers and emails as required
        
      • Address - enter contact address details as applicable
        
      • EFT - enter EFT banking details if applicable - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software
        
      • Schedule - for regular payments to be processed automatically, complete schedule details for frequency, due date and number of payments remaining
        
      • Invoicing - enter name to appear on invoice, classification , term and note (to display/print on invoice screen for this customer/supplier) as required
        
  •  Click OK to save
    

    Note: Entering as much data for a supplier or a customer upon setup will simplify and speed up the data entry process

    
    

• Gross Amount Including GST - amount of the transaction
  
• If dissection line does not autofill from Supplier/Customer setup:
  
• Select an account Code from the drop-down list. e.g. 169 Telephone
  
• Enterprise - if applicable
  
• Quantity - if applicable
  
• Note (Optional) - enter a description that describes the transaction. e.g invoice number
  

 

• The screen will automatically prepare for another transaction
  
• Click on the Cancel button if there are no further transactions to enter
• Once the transaction is added it will appear in the Cashbook transaction listing