Adding a new supplier or customer, or setting up bank statement links for an existing supplier / customer

Step 1. Click on the Setup > Suppliers and Customers menu option

• Click on the Add button

• Basic Details
• Contact Details
• Addresses
• EFT Details
• Schedule
• Invoicing
  

Step 2. Basic Details

• Select the Type as 'Customer (Receipts)' or 'Supplier (Payments)'.
• Select Print Cheque if using pre-printed cheque stationery for this supplier.
• Select Unregistered Supplier (no GST) for a supplier that is not registered for GST.
• Select Exclude from debtors / creditors if this name is not required in the debtors / creditors system, i.e. it is only used in cashbook transaction entries.
• Default as Internal Transactions - only used where multi-company installations of Cashbook do inter-company sales and purchases. Tick this box if you are doing such transactions and by default, if using this customer / supplier, you want those transactions marked as Internal.
• Enter the Name of the supplier or customer.
• Enter the ABN.
• Enter transaction defaults as required:
  • whether you want each transaction for this customer / supplier, by default, to have:
    • a single dissection - only 1 account is required. This option is the most likely one to use if you are using the PS Data Feed add-on to automatically import bank transactions.
    • multiple dissections - you will need to define how to construct the dissections.
  • Default Reference - select from the drop-down list . (eg. BPAY, D/CREDIT, D/DEBIT, EFT, DEPOSIT).
  • Default Account - select from the drop-down list . (eg. 328 Bank Fees).
  • Default Enterprise - select from the drop-down list . (eg. CABD Cattle Breeding).
  • Default Amount - an amount is only entered if it never changes. (eg. Rent payment).
  • Default Dissection Note - entered if transaction description never changes.
    

Step 3. Contact Details

• Click on the Contact Details tab.
• Enter Contact Name, Telephone, Facsimile, Mobile, and Email.
  

Step 4. Addresses

• Click on the Addresses tab.
• Enter Billing Address.
• Click on the Copy Billing Address button if the Delivery Address is the same as the Billing Address (Optional).
• Enter Delivery Address (Optional) if it differs from the Billing Address.
  

Step 5. EFT Details

• Enter EFT banking details of supplier or customer, if applicable. This will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.
• Tick the Pay by EFT box if you have appropriate software installed.

Step 6. Schedule

• For a regular payment to be processed automatically, complete schedule details for frequency, due date and number of payments remaining.

Step 7. Invoicing

• Enter name to appear on invoice, classification, terms and note (to display / print on invoice for this supplier / customer) as required.

Step 8. Click on the OK button to save