Step 1: Suppliers and Customers

• Click on Setup
  
• Suppliers and Customers menu option
  
• Click Add
  

• Basic Details
  
• Contact Details
  
• Addresses
  
• EFT Details
  
• Schedule
  
• Invoicing
  

Step 2: Basic Details

• Select the Type as 'Customer (Receipts)' or 'Supplier (Payments)'
  
• Select Print Cheque if using pre-printed cheque stationery for this supplier
  
• Select Unregistered Supplier (no GST) for a supplier that is not registered for GST
  
• Select Exclude from debtors/creditors if this name is not required in the debtors/creditors system, i.e. it is only used in cashbook transaction entries
  
• Default as Internal Transactions - only used where multi-company installations of Cashbook do inter-company sales and purchases. Tick this box if you are doing such transactions and by default, if using this customer/supplier, you want those transactions marked as Internal
  
• Enter the Name of the supplier or customer
  
• Enter the ABN
  

• Enter transaction defaults as required:
  
  • whether you want each transaction for this customer/supplier, by default, to have:
    
    • a single dissection - only 1 account is required. This option is the most likely one to use if using the PS Data Feed add-on to automatically import bank transactions
      
    • multiple dissections - you will need to define how to construct the dissections
      
  • Default Reference - select from the drop-down list . (eg. BPAY, D/CREDIT, D/DEBIT, EFT, DEPOSIT.)
    
  • Default Account - select from the drop-down list . (eg. 328 Bank Fees)
    
  • Default Enterprise - select from the drop-down list . (eg. CABD Cattle Breeding)
    
  • Default Amount - an amount is only entered if it never changes. (eg. Rent payment)
    
  • Default Dissection Note - entered if transaction description never changes
    

Step 3: Contact Details

• Click on the Contact Details tab
  
• Enter Contact Name, Telephone, Facsimile, Mobile and Email
  

Step 4: Addresses

• Click on the Addresses tab
  
• Enter Billing Address
  
• Click on the Copy Billing Address button if the Delivery Address is the same as the Billing Address (Optional)
  
• Enter Delivery Address (Optional) if it differs from the Billing Address
  

Step 5: EFT Details

• Enter EFT banking details of supplier or customer, if applicable. - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software
  
• Tick the Pay by EFT box if you have appropriate software installed

Step 6: Schedule

• For a regular payment to be processed automatically, complete schedule details for frequency, due date and number of payments remaining
  

Step 7: Invoicing

• Enter name to appear on invoice, classification, terms and note (to display/print on invoice for this supplier/customer) as required
  
• Click OK to save