1. Past actions previously agreed and their current status
   
2. Present situation covering all relevant areas including people, property/physical, production, price protection and financial information
   
3. Future items and outcomes for discussion, investigation and action
   

Accessing the Business Position Statement

• Click on Reports
  
• Management Reports
  
• Business Position Statement
  
• Std. Template menu option
  
• This will display the BPS specification screen
  

Note: PF and PA Template and MPG Template are templates specifically designed for other member groups. These options can also be selected if they suit your requirements.

Initial Setup

• Bank accounts - To be used when reporting summary cash flows – default is <ALL BANKS>
  
• Drawings accounts - These will be used in the Profit & Loss summary to include owner “drawings” as a “wage” cost of the business. These would typically be the accounts attached to reporting group 5-550 'Drawings Made'
  
• Interest accounts - These will be used in the Profit & Loss summary to isolate finance costs from other overhead expenses. These would typically be the accounts attached to reporting group 3-320 'Finance Expenses'
  

Note: The 3 selection lists are “multi-select” lists which means it is possible to select multiple accounts from anywhere within the list by holding down the Ctrl key then clicking on accounts to select

Compiling a Business Position Statement

• To start a completely new BPS, click on New radio button
  
• To open a previously saved Statement, click on the Previous Statements radio button and select the required statement
  
• To open a previously saved RVF file, click on the Import From File radion button and select the required file
  

• Report period ended – Select from dropdown list. Note that actual financial information is included as year-to-date figures to the end of the report period selected
  
• Report header information
  
  • Report header – e.g. Strategic Focus
    
  • Meeting venue - e.g. Practical Systems Board Room
    
  • Meeting date - e.g. 30/06/2010
    
  • Business name - e.g. Sunrise Pastoral Co.
    
  • Contact person - e.g. Fred Smith
    
• Financial information
  
  • Use Budget – Select from dropdown list
    
  • Use Forecast Budget – Select from dropdown list
    
• Include Non-Farm Assets/Liabilities option
  
• Click on the View/Edit Statement button
  
• If the option to create a new statement has been selected, click Yes to Confirm message: 'Proceed with creating a new statement?'
  
• If the option to print a previously saved statement has been selected, or to import a statement from a file, click Yes or No (as required) to the prompt 'Would you like to overwrite the report header information?'. You will then need to answer the question 'Would you like to recalculate the financial information?'
  

For example:

Note: The financial information is not editable but there is a text box after each section to allow the entry of user notes relating to the financial information

Saving the Business Position Statement as a Previous Statement

• Click File
  
• Save menu option
  
• Type in the BPS name
  

  

  Note: It is only possible to use alpha-numeric characters in the BPS's name i.e. 0 to 9 and A to Z
  
• Click OK
  
• Click OK to Information message: 'BPS has been saved successfully.'
  

Saving the Business Position Statement as a File

• There is the option to save the BPS as a RVF file. Such a file can then be opened in your or another Cashbook. This is a convenient method of distributing an editable BPS
  

Printing the Business Position Statement

• Click File
  
• Print menu option
  
• Click OK 
  

Emailing the Business Position Statement

• Click File
  
• Email PDF (or Email RVF) menu option
  
• Fill in relevant information
  
• Click Send
  
• If an Error message appears like 'Cannot send email. Please fix the following: The host address.', click on the following link to set Email Parameters for gmail, hotmail, yahoo and bigpond.
  

For example:

Financial Information

1. KPI (Key Performance Indicator) analysis  - using forecast profit & loss figures and current net worth
   
2. Balance Sheet (Management)/Net Worth – actual year-to-date
   
3. Cash flow – actual, budget and variance for year-to-date and end of year forecast
   
4. Profit & Loss – actual, budget and variance for year-to-date and end of year forecast
   

Note: There is a Key at the bottom of the KPI Analysis Report that explains all information listed in this report

1. Reports
   
2. Budgets Reports
   
3. Advanced Budget Reports menu option
   

1. Reports Budgets Reports 
   
2. Advanced Budget v. Actual Reports menu option

Note: When comparing figures, be careful to select the same period end and budget and forecast budgets for the reports