Company-Setup Wizard

Cashbook Platinum

When first installing Cashbook Platinum, a Demonstration company is automatically set up. The Demonstration company is a sample company that can be explored to see how Cashbook works.

There are 2 methods of creating a new company - Fast Add and Wizard. If you have not set up a new company before, we strongly suggest using the Setup Wizard to assist in setting up the new company. The Wizard enables you to set up and customize many features of the company, using a simple step-by-step interview procedure.

Setup - Adding a New Company

Click File
Companies menu option

iii. Click Add
iv. Click on the Wizard radio button
v. Click OK

Step 1: Company/Entity Name and Basic Details

Enter the name of the Cashbook company to create. i.e. the business or company name
Click on Folder icon to select a default backup location. - this is optional
Enter the first day of the current financial/accounting year
Click Next

Step 2: Contact Information and Other Settings

Enter all company information. This information will appear on many reports
Tick the following Module check boxes if you want to:

Activate Debtors (customers) invoicing - this function provides a means of generating invoice for goods and services sold and for tracking debtor balances
Activate Creditors (suppliers) invoicing - this function provides a means of entering invoice details for goods and services purchased and for tracking creditor balances

iii. Allow cashbook entries direct to Asset, Liability & Equity (Trust Accounting)
iv. Click Next

Step 3: Enterprises/Chart of Accounts

Select a company template, e.g. Cattle, Sheep, Grazing, Farming, etc. - this determines the Chart of Accounts and enterprise(s)

Note: The default Charts of Accounts and enterprises that are automatically set in conjunction with the selected template, can be modified to suit requirements any time after initial setup. Chart of Accounts can also be customized in Step 6 of the Wizard process

ii. Click Next

Step 4: Build Cashbook Company File

Cashbook is now ready to build the company file based on the information provided so far
Click Next
Click Previous if needing to change any information before the company is built

Step 5: GST Configuration

General
- Tick the Activate GST in Cashbook if registered for GST
- Default Usual GST% Rate is 10.00
- Print Cash flow Reports GST exclusive - if selected, cash flow reports will show figures net of GST with the relevant GST totals reported separately. This is the recommended setting
- GST Return Basis - Cash or Accrual. Click on the ATO Choosing an accounting method for further information

BAS Return
- Frequency - Default is Three Month, i.e. quarterly
- Return Options: Nearly always 1. Report and Pay/Claim actual GST

PAYG Withholding
- Frequency - default in Three Month ie. quarterly
- Update PAYG BAS totals from (1) Payroll, (2) Cashbook or (3) Manual entry/Not used. This determines how item W1 (Gross wages) and W2 (PAYG withheld amounts) will be calculated in the BAS Return

PAYG Instalments
Click on the ATO's Who needs to pay PAYG instalments for more information
If ticking the Include PAYG instalments on BAS Return check box, tick one of the following Options:
- Calculated (income x rate %) - calculated by Cashbook
- ATO advised instalment:
  - No. of Instalments - 4 (normal setting) or 2 (for primary producers)
  - Instalment Amount - instalment amounts advised by ATO

Click Next

Step 6. Chart of Accounts Customisation (advanced Option)

Modify (add, edit or delete) the Chart of Accounts at this point, or at any time after the initial setup
Click Next

Step 7. Opening Assets and Liabilities (Advance Option)

Enter opening balances for assets and liabilities and last year's equity
If unsure of these values or do not know whether to enter these as Accounting or Management figures or both, please consult your accountant
Opening Balances can be entered after the initial setup using: