Note: Debit Note is issued by the purchaser, at the time of returning the goods to the vendor, and the vendor issues a Credit Note to inform that he has received the returned goods.

To Record the Debit/Refund in Cashbook

Step 1: Creditors

• Click the Creditors toolbar menu option
  
• Click on Invoice tab
  
• Click Add
  
  • Select the Supplier from the drop down list
    
  • Date: date of credit note issued by the supplier
    
  • Form: Debit Note
    
  • Ref.: this can be the number on the credit note issue by the supplier or a number with some reference to original tax invoice
    
  • Invoice Details: enter applicable details e.g. product, account, enterprise
    
  • Enter Amount as a NEGATIVE (-)
    

Making a Payment to Supplier Including the Debit Note

Step 1: Payment

• Click on the Cashbook toolbar option
  
  • Click Add
    
  • Type: Payment
    
  • Date: date paid
    
  • Reference: e.g. EFT
    
  • Paid To: select Supplier from the drop down list. e.g The Farm Shop
    
  • Click on the Invoice button
    
• Current Creditor Invoices window will open up
  
  • Tick the check box next to the invoice/s and debit note you want to include in payment
    
  • Click OK