Debtor Invoice Payments

Step 1: Add a customer invoice

1. Click on the Debtors toolbar button.
   
2. Click on the Invoices tab.
   
3. Click on the Add button.

1. Enter the Customer Name (or sleect from drop-down list).
   

Note: new customers can be added from the Seutp/Customers & Suppliers menu or by clicking the [+] button on the invoice screen.

1. Enter date, reference, terms, due date and form (e.g. tax invoice). The date paid and amount paid fields are available to record full or part payments.
   
2. The Additional Invoice Information field is a text field that allows for long invoice descriptions as used in some service based industries. This field is optional and can be skipped if the individual item descriptions are all that are needed in the invoice detail.
   
3. GST override option are available if required for any line items in the invoice.
   
4. In the detail section, enter invoices details - item code (optional), detail description of item, account, enterprise, quantity, price/total.
   

Note that prices are entered either tax inclusive or tax exclusive depending on your preference setting in Setup tab.

1. You can enter as many invoice lines as required.
   
2. Lines may contain description information only with no price e.g. for a long description (more than 50 characters) on a service type invoice.
   
3. Use the [+]  button at the end of the Detail field to maintain a list of standard invoice items (description and price) to speed up invoicing.
   
4. You can optionally use the Comment to print field to enter a general description of the invoice (e.g. contracting) - this will print on customer statements in addition to the date, invoice number and amount.
   
5. Click on the Print button to previes the whole invoice and then click the printer icon if required.
   
6. Click OK to save the transaction.
   

Step 2: Apply a part or full payment directly on a customer invoice

1. Click on the Cashbook icon.
   
2. Click on the Add button.
   
3. Click Yes to the Confirm message: ' Do you want to enter transaction for "XXX Bank Account", in the company file "Sunshine Farm Pty Ltd"? 
   
4. Type - select Receipt (deposit).
   
5. Select Date, Reference.
   
6. Click on the Invoices button.
   
7. Tick the box in the P column of the applicable Invoice.
   
8. Amt. Paid is the amount paid by customer. Adjust this amount if invoice is not paid in full.
   
9. Click OK to save.
   

1. Click on the OK button to save transaction.
   

1. Click on Debtors toolbar icon.
   
2. Click on the Invoices tab.
   
3. Select Paid Invoices.
   
4. The invoice now appears in the list of paid invoices, see Date Paid date.