Enter a Share Purchase into the Investment Register via a Cashbook transaction.

Enter a Share Purchase into the Investment Register via a Cashbook transaction.

BEFORE YOU START MAKE SURE YOU HAVE SETUP YOUR  INVESTMENT REGISTER LINK  IN CHART.
To add the purchase of shares to the investment register via a Cashbook transaction:
  • Click on the  Cashbook  toolbar option.
  • Click on the  Add  button.
  • Click  Yes  to the Confirm message: 'Do you want to enter transactions for "........", in the company file "......."?

Step 1. Initial Share Purchase

In the  Add Transaction  window enter the transaction details:
  1. Type: Payment
  2. Date: e.g. 06/07/2018
  3. Reference: e.g. BPAY
  4. Paid To: e.g. BHP Group Limited
  5. Gross Amount Including GST: 6630.00
  6. Account: 193 Purchase - Shares
Note:  This dissection line is red, which indicates that account 193 Purchase - Shares is linked to the Investment Register.
  1. Quantity: the number of shares purchased e.g. 200


Note: This dissection line is red, which indicates that account 460 Shares Purchased is linked to the Investment Register.
Using the tab key, tab through to the Note (Optional), type in the name of the stock (name of the share company) e.g. BHP Group Limited, then click on the [I] box to access the Investment Register. 

This will automatically take you to the  Add a new Investment  window.
  • Enter the share purchase information:
  • Some of the text boxes will automatically fill from your Cashbook purchase transaction.
    • Type - select from drop-down list - e.g. Shares 
      Note: that you can use the  [+]  button to add to or change the list of investment types.

    • Code  e.g. ASX Code for shares   e.g. BHP.
    • Investment  name  e.g. BHP Group Investment .
    • No of Units  (purchased)  e.g. 200
    • Purchase Date  -  e.g. 06/07/2018
    • Cost  - net total cost of investment. e.g. 6630.00
    • Avg. Price  - this automatically calculates. Make sure this is correct. e.g. 33.15
    • Industry Class  - (optional)  e.g. Mining
    • Expected Yield %  - (optional)
    • Valuation Date  and  Value  - (optional) - If left blank, initial value will be set to the same as initial cost.
    • Due Date  - (optional) - e.g. used for term deposit type investments.
    • Notes  - up to 2 lines.
    • This Investment is Inactive  - tick to indicate that the investment is no longer held.
    • Click on the  OK  button to save.


 
  • This will take you back to the  Add Transactions  window.
    • Click on the  OK  button to save the transaction.

  Step 2. Additional Share Purchase

If your purchase of shares is an  additional  parcel to your existing share holding for example:
  • Enter your share purchase transaction via Cashbook.
  • In the  Notes (optional)  text box select share from drop-down list.
  • Click on the  [I]  button to access the Investment Register.

 
  • This will automatically take you to the  Add transaction for Investment "BHP Group Limited"  window.
    • Most information will be automatically prefilled from your Cashbook share purchase transaction.
    • Notes  - (optional)  e.g. BUY contract number or 1 for 9 Rights Issue.
    • Click on the  OK  button to save.  



  • This will automatically take you to the Cashbook  Add Transaction  window.
  • Click on the  OK  button to save.
 
Article ID 4307