Group Cetificates

Group Certificates (Payment Summary)

Cashbook Standard / Connect

This function has been superseded by Single Touch Payroll - Please see Single Touch Payroll - End of Year Finalisation
Under Pay as You Go (PAYG) withholding, you must give each of your employees, workers and other payees a payment summary showing the payments you have made to them and the amounts you withheld from those payments during a financial year.
Note: In Cashbook, a Group Certificate is called a Payment Summary.
Click on the following ATO Website link for How to lodge your Payment Summary Annual Report.

Generating a Group Certificate (Payment Summary) for an employee

Step 1. Select Payment Summaries and Add a signature

  • Click on the Payroll toolbar icon
  • Click on the Reports tab
  • Click on the Payments Summary radial dial
  • Select <All> for both Status: and Employee: unless reprinting an individual payment summary
  • If you want to include a handwritten signature on each payment summary, you need to do the following in advance:
    • Write your signature on a piece of paper
    • Scan the page and save it on your computer in a common file format: .bmp, .gif, jpg, or png
  • Click on the Load Signature button
  • Locate and click on your signature file
  • Click on the Open button

  • Your signature will appear in the text box
  • If you want to exclude contractors, tick the Exclude Contractors check box
  • If you want to have a totals summary included, tick the Include total summary check box
  • Click on the Print button to print summaries


Step 2: Print Payment Summary

  • This will preview to screen first
  • Click on the printer icon button to print
  • Click on the drop-down menu to select an export option, e.g. Export PDF
 

Step 3: Export to ATO

  • Payment Summary Annual report (also known as EMPDUPE) can be lodged quickly and securely through the ATO online portal
  • To use file transfer you'll need an online security credential - either AUSkey or Manage ABN Connections (set up in my Gov) - so you can log in to an ATO portal (Registering for AUSkey: https://abr.gov.au/AUSkey/Registering-for-AUSkey/) 
  • To create an EMPDUPE file simply click on the Export to ATO button
 

  • Save file to a location will you be able to find easily
  • Click on the Save button

  1. Click Yes to the following Confirm message:

  1.  Click OK to the Information message: ' Export Complete.'

Step 4: ATO Lodgement (NOT USED VERY OFTEN)

  1. Click on the  ATO Lodgement button if you are using any type of media (e.g. USB/flash drive, floppy disk, CD-ROM, DVD) to lodge your Payment Summary annual reports

  1. Print out Magnetic media information Payment Summary Annual reports
  2. Fill in form
  3. Enclose with all media lodged

 Step 5: Amend Only

  1. If you wish to reprint a payment summary for an individual employee, tick the Amend Only check box at the bottom of the screen.
  2. Select an employee.

  1. Click on the Print button
  Payment Summaries can be re-printed as required and the ATO file can be re-generated if necessary.



Article ID 692