Linking to the Products/Items register in cashbook transactions

Linking to the Products/Items register in cashbook transactions

Linking to the Products/Items register in Cashbook Transactions

There are two options when adding a transaction into Cashbook and linking to the Product/Item Register. The update of products/items can either be done via Cashbook or via invoice entries. Please see below the instructions for updating via Cashbook. To update product/items via invoices, see "From Invoices" 

Step 1: Fast-add Product/Item Transactions

  • Click on Setup
  • Settings menu option
  • Click on the Transactions tab
  • Select 'From Cashbook' for the Update Products/Items box


Note that there are two other settings you can make while setting up for the products/items register:
  • Auto-add new new products/items to list in Cashbook. If ticked, any new items entered into the "Notes/Register Link" field (on an account that is linked to the products/items register) will be added to product/item list. If this option is un-ticked, new products will be ignored. You would use this un-ticked setting if you only wanted to track purchases or sales of specific items that you have already set up in the products list.
  • Fast-add Product/Item Transactions. If this is ticked, transactions for existing products/items will be automatically entered into the Product/Item section without any prompts or provision for extra notes.

Step 2: Transaction

  1. Add a new transaction to Cashbook using the relevant Account Code that is linked to the Products/Items Register
  2. Enter a Quantity if wishing to update the quantity on-hand for the selected product

Step 3: Select Product/Item

  1. In the Note section, click on the down-arrow to access the drop down list of Products/Items and select the one you wish to use, Lucerne in this example

Step 4: Confirm

  1. Once you have selected the Product/Item press the Tab or Enter on the keyboard. If you have not turned on Fast-add Product/Item Transactions (see Step 1 above), this will open a window for the Product transaction
  2. Enter the Batch No (if relevant) and any notes you wish to add
  3. Click OK and OK again in the Add Transaction window

Please Note: If a mistake is made the Cashbook entry deleted, this will not update the inventory. The transaction in the Product/Item Register will also need to be deleted






Article ID 770