Superannuation Funds - Add a Superannuation Fund to Payroll - 2 methods

Superannuation Funds - Add a Superannuation Fund to Payroll - 2 methods

Add a Superannuation Fund to Payroll - 2 methods

Add a Superannuation Fund:

To use SuperStream, you will need the following information from your employees, in addition to the information you may already use to pay super:
Note: The information below can be easily obtained if your get all of your employees to fill in a  Superannuation (super) Standard Choice Form . This form collects all the information that employers will need when using SuperStream.
If your employee/s have a self-managed super fund (SMSF), they need to give you slightly different information:
 
To add a regulated or self-managed super fund (SMSF):

Step 1.  Collect information needed to add to your employee records

  • For a regulated super fund you will need:
    • Fund Name
    • Fund ABN
    • Fund USI (Unique Superannuation Identifier) ***PREFERRED OPTION***
    • Member Number (note that Account number must be used for COLONIAL FIRST STATE FIRSTCHOICE WHOLESALE PERSONAL SUPER).
Note:  A superannuation company may have multiple fund products under the same ABN, each with their own unique USI, so you'll need to confirm the correct USI with your employee.

  • For a SMSF you will need:
    • Fund Name
    • Fund ABN 
    • Fund bank account details
    • Fund ESI (electronic service address)

  Step 2. or METHOD 1

  • Click on the  Payroll  button
  • Click on the  Superannuation Funds  tab
  • Click on the  Add  button
  • Go to  Step 4  below

Step 3. or METHOD 2

  • Click on the  Payroll  button
  • Click on the  Employees  tab
  • Click on the Select Employees button (or double click on the employee)
  • Click on the  Tax and Super  tab
  • In the  Fund Name  text box, click on the  +  button
  • Go to  Step 4  below
 

Step 4.  In  Super Fund Lookup  section:

  1. Click on either the  USI, ABN, or Name
  2. Search for Fund:  enter the either the fund USI, ABN, or Name, depending on the previous selection
  3. Click on the  Go  button
Example of Search By: USI (only used for regulated funds) ***PREFERRED OPTION***
 
  • All information matching the USI entered will automatically fill in the  Super Fund Details  section.
 
Example of Search By: ABN
 
Note: A regulated (APRA) fund, may have multiple superannuation fund products. Each product will have its own unique USI. If the fund has more than one product, you need to know the USI to identify/match to the correct Product Name.
  • If ABN has  only one  USI or  no USI  (SMSF), fund information will automatically be entered in the  Super Fund Details  section of the  Add Super Fund  window.
  • If ABN has  more than one  USI/product:
    • Matching Products with the same ABN are returned to populate the  Fund Search Results  window
    • Click on the product to select. Match using the USI (most accurate) or Product Name
    • Click on the  OK  button
 

Add Super Fund  window:

Regulated Fund :

  • Fund Type:  auto-fill from previous screen
  • Fund Name:  auto-fill from previous screen
  • Unique  Superannuation Identifier (USI):  auto-fill from previous screen
  • Fund Employer Number:    optional  ( Some  super funds require the employer to have an account with them. The super fund provide a number they can identify who a payment has come from.)
  • Click  OK  to save
 

SMSF   (Self Managed Superannuation Fund) :

  • Fund Type:  auto-fill from previous screen
  • Fund Name (display only):  auto-fill from previous screen
  • Organisation Name:  auto-fill from previous screen
  • ABN:  auto-fill from previous screen
  • Fund  ESA  (Electronic Service Address alias) - required
  • Fund  Account Name  - required
  • Fund  BSB  and  Account Number . (see below) - required
  • Email Address (optional)
  • Phone Number (optional)
 
  • If you have added the Superannuation Fund via an  Employees Tax and Super  screen, don't forget to enter the employees  Member No . 
 

Edit an Existing Superannuation Fund :

  • Click on  Payroll  toolbar option
  • Click on the  Superannuation Funds  tab
  • Click on the super fund you wish to edit 
    Note: A  selected  company will be  highlighted blue
  • Click on the  Edit  button 
    Note: By clicking on the  Next  and/or the  Previous  buttons, you can view/edit all superannuation funds, without have to Cancel/Exit out of this screen and select individually
  • Make any changes
  • Click  OK  button to save or  Cancel/Exit  button
 
Delete an Existing Super Fund :
  • Click on  Payroll  toolbar option.
  • Click on the  Superannuation Funds  tab.
  • Click on the super fund you wish to edit.
      Note: A  selected  company will be  highlighted blue
  1. Click on the  Delete  button
  2. Click  Yes  to Confirm message: 'Are you sure you want to remove "XXX Super Fund"?.
  3. This superannuation fund will now disappear from the list.


Article ID 1795