Transaction Review

Transaction Review

This is a very powerful function within Cashbook that provides a simple means of reviewing and checking the classification of transactions that have been entered into the system.


Instructions:
  1. From the Transactions menu, select Transaction Review or click on the Review Icon on the tool bar.


  1. Click the Advanced Selection Filter tab an make your required selections (or accept the defaults) for the four drop-down lists :
    1. Transactions Types, e.g. Cashbook Payments
    2. Banks, e.g. a particular bank or all banks.
    3. Reporting Groups, e.g. Overhead Expenses.
    4. Account Type/s, e.g. all operating expenses.
    5. Enterprise/s, e.g. a particular enterprise or all enterprises.
Note that multiple selections are available for transaction source, reporting groups, account types and enterprises - just hold down the control key and click the required items or use "click and drag".



  1. Click the View Accounts tab or the Home button to return to the review screen.
  2. Enter the required transaction Date Range (or accept the default range of the full financial year) and select.
  3. You can also use the Description Filter and Detail Filter to restrict the list of displayed transactions based on a supplier / customer name and / or detail note. Use the Retain Filter checkbox to retain this filter settings when clicking Next/Previous.
  4. You may now enter an account code or name (depending on chart of accounts order setting) or select from the drop down list. You can also click on the Next and Previous buttons to sequentially step through all your accounts in the nominated order.

  1. You may select the header account and then click on the S/A (sub-accounts) button, to select all the transactions related to that account and its related sub-accounts, e.g. 125 Fuel & Oil, has sub accounts 125.01 On-Road Diesel / Petrol, 125.02 Off-Road Diesel / Petrol and 125.03 Oil & Lubricants.

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  1. As each account is selected, the detailed transactions for that account are displayed in a list box on the main part of the screen. In cases where there are a large number of transactions, you may click in the transactions list-box to scroll through the transactions.
  2. You can edit any of the displayed transactions as required. This is a simple way of correcting any mistakes you have made in allocating transactions to accounts or enterprises. Just highlight the required transaction and click the Edit button. Make any required changes to the transaction and then click OK to return to the review screen. Double-clicking the transaction works the same way.

Article ID #996