Transaction Review

Transaction Review

Transaction Review

The Review function in Cashbook provides a simple means of reviewing and checking the classification of transactions that have been entered into the system.

In Review, the user can:

1. Correct transaction errors using the Edit facility.

2. Filter on any combination of the following:
  1. Bank Accounts (any combination).
  2. Enterprises (any combination).
  3. Date Range within the financial year.
  4. Reporting Groups.
  5. Sorted by code or description.

3. Display transaction totals for each account.

4. Print and graph the account currently displayed.
 

Step 1: Transaction Review

  1. Click on Transactions > Transaction Review menu option, OR simple click on the Review toolbar icon.

 

Step 2: Account Code

  1. In the View Accounts tab screen, enter an Account Code or Description (account name) (depending on chart of accounts order setting) or select from the drop down list. You can also click on the Next and Previous buttons to sequentially step through all your accounts in the nominated order.
  2. As each account is selected, the detailed transactions for that account are displayed in a list box on the main part of the screen. In cases where there are a large number of transactions, you may click in the transactions list-box to scroll through the transactions.
  3. You can edit any of the displayed transactions as required. This is a simple way of correcting any mistakes you have made in allocating transactions to accounts or enterprises. Just highlight the required transaction and click the Edit button. Make any required changes to the transaction and than click OK to return to the Review screen. Double-clicking the transaction works the same way.


Step 3: Sub-Account

  1. If you wish to select an account that contains sub-accounts, click on the down arrow of the drop down box underneath Account Code and select the main (header) account Code/Description. Then click on the S/A button underneath Sub Accts:.

 

Step 4: Filter

  1. You can filter/narrow down the selection by Date Range or Description.
    1. Enter the required transaction Date Range (or accept the default range of the full financial year) and select.
    2. You can also select to include all accounts or skip those that have a zero balance.
    3. You can also use the Description and Detail filters to restrict the list of displayed transactions based on a supplier/customer name and/or detail note. Use the Retain Filter checkbox to retain this filter settings when clicking Next and/or Previous.
 

Step 5: Advance Selection Filter

  1. Click the Advance Selection Filter tab an make your required selections (or accept the defaults) for the four drop-down lists :
  1. Transactions source e.g. a particular bank or all banks.
  1. Reporting Group e.g. Overhead Expenses.
  1. Account type/s : e.g. all operating expenses.
  1. Enterprise/s e.g. a particular enterprise or all enterprises.
Note that multiple selections are available for Transaction Types, Banks, Reporting Groups, Account Types and Enterprises - just hold down the Ctrl key and click the required items or use "click and drag".
  1. Click Home or the View Accounts tab to display the filtered account details.



Article ID 996