Write Off Bad Debt

Write Off Bad Debt

Step 1: Create a Bad Debt Expenses Account in Chart

  • Click on the Chart toolbar icon
  • Click on the Expenses tab
  • Click Add
For example:


 Step 2: Invoice Details

  • Click on the Debtors toolbar icon
  • Click on the Invoices tab
  • Edit the invoice that is to be written off as a bad debt and make note of the details. Note: Amount of invoice still unpaid
  • Cancel / Exit out of invoice
For example:


Step 3: Create Credit Note

  1. Click Add
  2. Customer - e.g. Jack Smith (as above)
  3. Date - e.g. today's date (not the date of the original invoice)
  4. Form - select CREDIT NOTE from the drop-down list
  5. Ref. - e.g. CR9
  6. Detail - Write Off Bad Debt (Inv# 9) - Harvesting 005
  7. Account - 106 Bad Debt Expenses (the account you created in Step 1)
  8. Enterprise - (if applicable)
  9. Quantity, Rate/Price, Amount - enter these exactly the same as original invoice but entered as a negative
  10. Click OK to save
For example:


Step 4: Reconcile

  1. Click on the Cashbook toolbar icon
  2. Click Add
  3. Choose Type - Receipt (deposit)
  4. Click on the Invoices button
  5. Tick the original invoice and the matching credit note in the P column
  6. Click OK to return to the Add Transactions window

Step 5: Save

  • Click OK in the Add Transactions window to save

 


CP Article ID 4320