Setup
Setup Supplier Bank Account Details for EFT Processing
EFT processing allows you to pay multiple bills in one simple transaction. For this process you have to assign default payment information (bank account details) for each suppliers. This will be used by your bank to pay them electronically. Step ...
Upgrading from a CD/DVD
Upgrading from a CD/DVD Upgrading current version of Cashbook from a CD/DVD that was give from Practical Systems Step 1. Insert the CD/DVD into the computer Step 2. Open the drive window Open the computer and right-click on the DVD RW Drive icon that ...
Setting up a new loan using the Loan Setup Wizard
Cashbook Standard Connect The wizard will take you through setting up the various accounts required for setting up a new loan.To start the wizard, click on the Setup > Wizards > Loan Setup menu option. Step 1. Liability Details Choose the Liability ...
Setting up Trading Accounts
Setting up Trading Accounts Trading Accounts provide a unique way of maintaining full trading accounts in your accounting systems without the need for complex journal entries and stock adjustments. There are 3 types of trading accounts: Livestock ...
Customer/Supplier Defaults.
Customer/Supplier Defaults Making Data Entry faster when I have customers or suppliers who often have the same receipt or payment details (for example the same account code, enterprise or amounts) Step 1. Select Suppliers and Customers Click on ...
Changing GST Clearing Account opening balance.
Changing GST Clearing Account opening balance Note: The opening balance for the GST clearing account should only be changed if you have not done a BAAS for the current financial year. If you are running your business on an Accrual Basis: Click on ...
Changing company name for Reports in Cashbook.
Changing company name for Reports in Cashbook Changing the name of a company so that the correct name appears on reports To Change the name of a company follow these steps: Click on the Setup > Settings menu option Select the General tab Change ...
Export/Import Suppliers and Customers List.
Export/Import Suppliers and Customers List Exporting Suppliers and Customers List from one company and Importing it into another Company Step 1. Select Suppliers and Customers List to Export Make sure you are in the company with the Suppliers and ...
Invoice is not showing direct payment details
Invoice is not showing direct payment details Direct Payment Details (i.e. BSB and Account) appearing on a printed Invoice Step 1. Check account details are set up Ensure that the account details are set up within the EFT settings Click on the ...
Upgrading from a CD/DVD.
PS Cashbook Upgrading from a CD/DVD Summary How do I upgrade my current version of Cashbook from a CD/DVD given to me by Practical Systems? Detailed Description Step 1: Insert the CD/DVD into the computer. Step 2: Open the computer and ...
Reactivate Bank Feeds on a New Computer.
Reactivate Bank Feeds on a New Computer If you have purchased a new computer and you have downloaded the latest version of Cashbook from the Practical Systems website and restored your company files into it, you may have noticed your Bank Feed window ...
Deleting Backups From Data Warehouse.
Deleting Backups From Data Warehouse To delete Backups from Data Warehouse: Click on the Setup > Data Warehouse menu option Enter in your Username (Client ID) and Password Click OK to continue Select View backups stored on the server ...
Data Hosting - Adding a Hosted Company.
Step 1: Add a company for sharing Click on Setup > Data Hosting menu option. Click on the Hosted Companies tab. Click on the Add button. Select the company you wish to host/share from the list, by clicking on the drop-down arrow in the ...
Data Hosting - Delete Access of a User to Your Hosted Company
If more than one person has access to your data hosting company file, you have the option of being able to remove just one of those users, if required. Step 1. Select Data Hosting option Click on Setup > Data Hosting menu option. Click on the ...
Data Hosting - Edit a Hosted Company.
Data Hosting - Edit a Hosted Company Step 1. Select Data Hosting Click on the Setup > Data Hosting menu option Click on the Hosted Companies tab Click on the company you wish to edit, so it is highlighted blue. Click on the Edit button In ...
Deleting a bank account.
Deleting a bank account You can only delete a bank account if: It has a zero balance; and It does not have any transactions relating to it in the current financial year To check to see if a bank account has a zero balance: Click on Setup > Opening ...
Data Hosting - Accepting an Invitation.
Data Hosting - Accepting an Invitation Accepting an invitation to share a company from a Data Hosting User. Step 1. Receive Invitation from Cashbook Client You will receive an email from Cashbook Plus! client (via Practical Systems Data Hosting ) ...
Data Hosting - Activate Data Hosting Account.
Data Hosting - Activate Data Hosting Account Activate Data Hosting Account: Step 1. Select Data Hosting Menu option Click on the Setup > Data Hosting menu option Say Yes on the following message to activate your account You will ...
Editing brought forward transactions.
Editing brought forward transactions Edit a brought forward transaction, so that I can reconcile it Step 1. Click on the Setup > Opening Balances > Bank Accounts menu option This will show any transactions that have been brought forward from ...
Enter PAYG Opening Balance and payment/receipt transactions.
Enter PAYG Opening Balance and payment/receipt transactions Entering my PAYG withholding opening balance and any BAS/PAYG payments/receipts to/from the ATO relating to a prior BAS/PAYG period when setting up a new company in Cashbook To enter ...
Change bank account details on printed Debtor/Customer Invoice.
Change bank account details on printed Debtor/Customer Invoice Changing the Direct payment details (BSB and account number) that appear on the Debtor (Customer) invoice templates Step 1. Select Setting Menu Option Click on the Setup > ...
Using Enter Key As/Instead of Tab Key.
PS Cashbook Using Enter Key As/Instead of Tab Key. Summary How do I use the Enter key as/or instead of the Tab key to move the cursor to the next tab stop, or vice versa? Detailed Description To change your settings to allow the use of the Enter key ...
Closing balances from last year do not match opening balances for current year.
Closing balances from last year do not match opening balances for current year Closing balances from last year are not the same as the opening balances for the current year Re-calculate Opening Balances - this function is used if you have made ...
Exporting and Importing Customers and Suppliers.
Exporting and Importing Customers and Suppliers If you have files that contain important business information about your suppliers and customers, there are ways to get that information into Cashbook without retyping it. Similarly, you can also export ...
Agistment Income in the Advanced Budget.
PS Cashbook Agistment Income in the Advanced Budget. Summary How do I enter Agistment Income in an Advanced Budget? Detailed Description 1. Setup an enterprise for Agistment and set the Enterprise Type to Other (not Livestock), via ...
Data Hosting - Sharing a Company File.
Sharing Company Files in Data Hosting Sharing of a company file via Data Hosting allows other users to access your company file/s Before you start: Make sure you have activated your Data Hosting account. Click on the following link: Data Hosting - ...
Data Hosting: Open/View Hosted Company by Owner & User Simultaneously.
Data Hosting - Open/View Hosted Company by Owner & User Simultaneously This option allows you to view your company file/s at the same time as a data hosting user. e.g. your accountant. Note: Whoever opens the company file first will be able to make ...
Regular (or Recurring) Transactions Setup.
Regular (or Recurring) Transactions Setup Cashbook! provides a method of setting up regular transaction that can be processed automatically. To setup a regular transaction/payment and be prompted to process this transaction, please complete the ...
Login to Bank Feeds.
Login to Bank Feeds If you receive the Information message: ' There are no unprocessed transaction to be imported.' or it appears Bank feeds are not bringing in your transactions, you my have been logged out and you will need to log back in Following ...
Link supplier/customer to an account code.
Link Supplier/Customer to an Account Code To link an account code to a Supplier or a Customer: Step 1. Click on Setup > Suppliers and Customers menu option Step 2. Choose the supplier/customer for which you wish to set up a link and click the ...
Delete or edit an enterprise.
Delete or edit an Enterprise Delete or edit an enterprise in Cashbook Platinum Note: This can only be performed if the Enterprise has no transactions entered for the current and previous financial years Step 1. Select Names menu Option Click on the ...
How to turn on Popup Hints.
How to turn on Popup Hints For Cashbook Platinum and Cashbook Connect/Standard: Go to Setup > Settings > Company tab Either tick or untick Show Popup Hints Click OK For Stockbook: Go to Setup > User Options > Options tab Either tick or untick Show ...
Bank Feeds only importing transactions to a previous date.
Bank Feeds only importing transactions to a previous date When importing Bank Feed Import , it is not showing transactions up to the current date It is likely that you have been logged out of your Bank Feeds account. To log back in: Step 1. Setup ...
Downloading / Installing Cashbook - Updated 2023 - Connect
IMPORTANT: We recommend that you close any Practical Systems software that you currently have open. Step 1. Open the internet search engine Go to the Practical Systems website via your web browser; or click on the following link: Practical Systems ...
Drop-down List Order for Accounts
Drop-down List Order of Account Codes in Transaction Entry Select Code or Description order for display of drop-down list of chart of accounts in transaction entry. This setting will determine the sort order for the chart of accounts drop-down list ...
Linking to the Products / Items Register in Cashbook Transactions
Adding a transaction into the Cashbook that needs to link to the Product / Items Register. This solution depends on whether you want to Linking to the Products/Items register in invoices entries or via cashbook entries. Step 1. Ensure that you have ...
Financial Year Date Range.
Financial Year Date Range Changing the Date on which the Financial year starts Step 1. Click on the Setup > Accounting Periods menu option Step 2. Change to the desired date Step 3. Click on the OK button You will be advised if the new ...
Cashbook Password.
Cashbook Password Setting a Password for Cashbook so only 1 person can use it. Step 1. Select the General Tab Click on the Setup > Settings menu option , and then click on the General tab Step 2. Tick the Password Protect box Step 3. ...
Data Hosting - Hosted Companies.
Data Hosting - Hosted Companies This function is accessed by clicking on the Setup > Data Hosting menu option, then click on the Hosted Companies tab. The Hosted Companies window you can view: Company Name Name of company being hosted. My ...
ABN not printing on pay slip.
ABN not printing on pay slip ABN to show on payslips being printed Click on the Setup > Settings menu option Select the General tab Enter your ABN in the Business Contact Details section Click on the OK button to save Example of a payslip: Article ...
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