Add a New Company

Add a New Company

Cashbook Platinum

Step 1: Companies

  1. Click on the File > Companies menu option.

Step 2: Add

  1. In the Available Companies window click Add button.


Step 3: Select Method

  1. Select appropriate method:
  1. Select Wizard if you have no data to restore into the new company.
  2. Select Fast Add if you have a backup file you wish to restore into the new company.
  1. Click OK and follow the steps below depending on the method chosen.

 

Option A: Adding a New Company via the Wizard

Add a new company via the wizard
  1. Click on the Add button.
  2. Click on the Fast Add radio dial.
  3. Click on the OK button to continue.


Step 1: Company Details
  1. Enter the Company Name, Default Backup Location and the Start of the Accounting Year for the business.
  2. Click Next to continue.
 

Step 2: Further Company Details
  1. Enter the company/contact details of the business.
  2. Under the headings Modules, select the relevant options that will be used, i.e. Debtors, Creditors etc.
  3. Click Next to continue.


Step 3: Enterprises and Chart of Accounts
  1. Select the Company Type that suits the operation from the company template list displayed.
  2. A corresponding Chart of Accounts will automatically be selected. Each one is a template, it can be modified later to suit the company's particular requirements.
  3. A corresponding list of default Enterprises will automatically be selected. Default Enterprises are templates, they can be modified later to suit particular requirements. Enterprises are like departments within the business operation. For example, if Grazing is selected as the company type, the enterprises/departments may consist of Sheep, Cattle, Pigs, Goats. Unlimited enterprises can be set up to provide additional level of management reporting information. The enterprise allocation is made at transaction level, providing a very flexible way of obtaining detailed management information.
  4. To de-select some or all of the default enterprises double-click on the ticked boxes in the Use column in the Select enterprise(s) window, so the box is no longer ticked. A de-selected enterprise can be re-selected in the same way.
  5. Click Next to continue.


Step 4: Build the Company File
  1. Cashbook Platinum is now ready to build the company file based on the information provided.
  2. Click Next to create the new company.


Step 5: GST Configuration
  1. Most of the details will be pre-filled with defaults. Make any specific changes required.
  2. Click Next to continue.


Step 6: Chart of Accounts Customisation
  1. To make adjustments to the Chart of Accounts:
    1. Click Add to add a new chart item.
    2. Click on an item in the chart and select Edit to make changes to an item (or double-click on an item).
    3. Click on an item and select Delete to delete an item.
    4. Click Next to continue.


Step 7: Opening Assets and Liabilities
  1. Changes may be made in the Opening Assets and Liabilities section, or just click Next to continue.

 
Step 8: Finalisation
  1. Click Finish/Exit.



Option B: Add a New Company via Fast Add

Step 1: Add
  1. Click on the Add button.
  2. Click on the Fast Add radio dial.
  3. Click on the OK button to continue.

Step 2: Choose Company
  1. A list of "standard charts" will display - select the Company Type that is appropriate to your business.
  2. Click OK to continue.
 

  1. Click Yes to confirm.


Step 3: Company Name
  1. Type in a Company Name for the new entity.
  2. And optionally, the default folder location for internal backups into the dialogue box.
  3. Click OK to continue.


Step 4: Accounting Periods
  1. Enter the date on which your financial year starts, if different to the default date assigned.
  2. If the payroll year is different to the financial year, tick the relevant box and assign the beginning of the payroll year.
  3. Click OK to continue.

Note : the financial year start date will always be the first date of the current financial year even if the records were only commenced part way through the year.

  1. The system will now create a new set of records for that company and open the company ready for use.



Note: that you will now need to set up Opening Balances, Settings, etc. as appropriate, if you are not restoring and existing company backup.


Step 5 - Restore Data into the New Company
For instructions on how to restore data from a backup click here


Article ID CBP802